Reduce File Size When Converting Word Docs to PDF

Saving word documents as PDFs is pretty straight forward, however it doesn’t always produce the most size- and speed-efficient PDF. There is a short process to follow when saving your documents that will ensure you get the most streamlined PDF possible.

Save as Minimum Size

When saving a word document to PDF format, follow this procedure to ensure the PDF is created in the smallest size possible:

• In Word, click Save As
• Under Save as Type, select PDF
• Select Minimum Size
• Click Options
• Make sure “ISO 19005-1 compliant (PDF/A)” and “Bitmap text when fonts may not be embedded” are not checked.

I’ll continue to cover the full PDF optimization process over the course of a series of posts. Your homework for today is to re-save all your Word documents as a PDF checking the settings above. Then come back to get the rest of the next step of the PDF optimization process or contact us for other optimization tips and tricks.